It's important you add all of the transactions relating to your business, so that you can capture the total amount of tax you'll have to pay at the end of the year on your Self Assessment return.
When to add manual sales
Add a manual sale when you receive business income that won't automatically appear in Starling:
Payments received into an unconnected bank account
Business transactions made through your personal account
When to add manual expenses
Add a manual expense when you pay for business costs that won't automatically appear in Starling:
Payments made from an unconnected bank account
Business transactions made through your personal account
Creating a manual entry
First, navigate to Manual entries page under Transactions click on + New entry.
Then simply add details, category and pick the correct VAT rate (if applicable) and click Create entry.
You can add extra line items if there are multiple sales or expense entries you want to add at once. You can do this by selecting Add another category.
That’s it!
There’s no need to reimburse yourself for expenses paid from your personal account. As a sole trader, you and your business aren’t separate legal entities.
If you need to transfer the amount back to your personal account, categorise the transfer as Drawings once it shows in Starling.