If your business is VAT registered or undergoing VAT changes, Ember’s VAT settings feature makes managing and updating your VAT details easy. To submit VAT returns to HMRC, you must enter your VAT settings and connect your account to HMRC. This guide will walk you through adding, completing, updating, and managing your VAT settings, ensuring your account stays up-to-date, accurate and ready to be connected to HMRC.
1. Adding VAT Details After Onboarding
If your business has become VAT registered after you initially onboarded with Ember, you can easily add your VAT details by following these steps:
Navigate to Settings.
Select VAT.
Click on Get started, update your VAT registration status and provide the following information:
VAT registration scheme (e.g., Standard, Flat Rate)
VAT registration number
VAT registration date
Once completed, hit Save details. Your VAT information is now updated.
You can now connect your account to HMRC.
2. Completing Partial VAT Information
If you indicated you were VAT registered during onboarding, you need to complete your VAT settings before you can connect your account to HMRC; you can do so by:
Going to VAT in the Settings menu.
Click on Get started.
Review the existing partial details, including your VAT registration status and scheme.
Fill in any missing information, such as your VAT registration number and registration date.
Click Save details to save your changes.
You can now connect your account to HMRC.
3. Verifying VAT Information Entered via Invoicing Flow
If you’ve added your VAT number and registration date through the invoicing process, you can verify and correct these details in your VAT settings:
Head to VAT in the Settings menu.
Review all your entered VAT details (VAT registration number, scheme, registration date).
If you spot an error, click Edit and make the necessary changes.
Click Save details to save your changes.
You can now connect your account to HMRC.
4. Updating VAT Scheme and Viewing Previous Settings
If you change your VAT scheme, you can update your VAT settings within Ember:
Go to VAT in the Settings menu.
From the VAT settings overview, select Edit next to your current registration to change your scheme.
Modify the registration scheme.
Enter the date the new registration scheme is effective from.
You must keep your VAT scheme the same during an already-filed VAT return period. If you try, Ember will show an error message and suggest the earliest date to apply the change.
Click Save details to save your changes.
You can now view a history of your previous VAT settings on your VAT settings overview page.
5. Handling VAT De-Registration
You must cancel your VAT registration if you are no longer eligible to be registered, but you can also cancel voluntarily if your taxable turnover falls sufficiently. You must do so directly with HMRC; you cannot submit a cancellation through software.
If your business has de-registered for VAT, it’s important to update this in Ember:
Go to VAT in the Settings menu.
From the VAT settings overview, select Edit next to your current registration to update your VAT details.
Select De-register for VAT.
Enter your cancellation date and apply.
You cannot select a cancellation date during an already-filed VAT return period or if you have Invoices with VAT dated afterwards. If you try, Ember will show an error message and suggest the earliest date you can apply the change.
Click Save details to save your changes.
Your VAT Settings now reflect that you are de-registered from VAT.
Need Help?
If you encounter any issues while managing your VAT settings or have any questions, don’t hesitate to contact our support team for assistance. We’re here to help.