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Already registered as an employer
Below is a list of all the information we are going to need to get you fully set up in Ember.
All information can be sent to [email protected].
Type of data
What we need
Where can I find these?
What if I don't have this?
HMRC Information (Please submit by logging into Ember and heading to Settings > Payroll)
Pension scheme information (If applicable)
Payroll Information (If you have previously processed a pay-run)
Ideally we would have access to all the following documents:
Next steps: Setting up an employee
Not yet registered as an employer
There are a few things we need to do to get started.
In summary we are going to need to:
Register as an employer and set up a HMRC account to pay taxes
Register as an employer
Go to this link and follows the steps to register
After this you will be mailed an activation code to activate PAYE for employers
Once you have activated PAYE for employers, your PAYE reference number and Accounts office reference number should appear when you sign in to HMRC account
Enter your PAYE reference number, Accounts office reference number and HMRC login credentials within Ember by going to Settings > Payroll
Set up a pension scheme
In the UK, auto-enrolment regulations state that employers need to enrol qualified staff who normally work in the UK into a qualifying pension scheme. You could be fined if you fail to enrol qualified staff within 3 months of them starting with the company.
Qualifying staff are normally:
Anyone (excluding directors who are paid irregularly) earning at least £833 per month / £10,000 per year
Is between the age of 22 and 65 (state pension age)
Normally work in the UK
Setting up a pension scheme:
Go to their website and set up your pension scheme
Give Ember delegated access to your pension scheme (to [email protected])
See to it that eligible employees are opted into your pension scheme
Make a declaration of compliance with the regulator
Setting up employees
Once you've inputted all the required information within Settings > Payroll please follow the below steps to get your employees up and running.
Log into Ember and head over to the Payroll tab. Click the below button + Complete Setup to set up your first employee.
You will see there is an employee in draft ready to be set up. If you click into this tile you will be able to add the required information for this first employee.
Populate the following tabs with all the required information. All fields are required to fully set up an employee. If you are missing information for a new employee, you can ask them to complete a starter checklist, and then send this over to you.
Note: The email address for your employee will be used to send their payslip at the end of the month. If you wish to send these manually, then we recommend using another email address here.
Repeat this process for all required employees.